XIRI Facility SolutionsCompliance Records That Are Always Inspector-Ready
Automatic, timestamped cleaning logs that prove your facility is maintained — without binders, spreadsheets, or chasing your cleaning company for documentation.
Corporate Office
Nightly Commercial Cleaning
Paper Logs Are a Liability, Not Proof
Your cleaning log is a crumpled clipboard sheet that nobody fills out consistently — and inspectors know it
When a state inspector or JCAHO surveyor asks for 90 days of cleaning records, you scramble to assemble something plausible
Paper logs can be forged, backdated, or conveniently "lost" — they don't actually prove anything
You can't prove frequency compliance (5x/week cleaning) because your records are too inconsistent to audit
Your cleaning vendor sends invoices but no documentation — so you're paying for proof you don't have
DIY vs. Software vs. XIRI
See why more facility managers are ditching spreadsheets and software for a managed solution.
| DIY / Spreadsheets | FM Software | XIRI | |
|---|---|---|---|
| Record creation | Manual sign-in sheet | Digital checklist (manual entry) | Automatic NFC-triggered records |
| Timestamp accuracy | Whatever they write | Self-reported time | NFC scan = exact timestamp |
| Inspector access | Dig through a binder | Log into a portal | Public URL — scan QR, see log |
| Forgery risk | High — anyone can sign | Medium — self-reported | None — NFC + auto-timestamp |
| Historical records | If someone kept them | If subscription is active | Always accessible, 30-day rolling |
| Setup effort | Print a form | Configure software + train staff | Included with XIRI service |
Compliance Logs That Write Themselves
We don't just clean — we manage your entire facility so you don't have to.
Automatic Record Creation
Every time a cleaner scans an NFC tag, a timestamped record is created automatically. No manual entry, no paper forms, no relying on someone to remember to sign in.
Inspector-Ready Format
Your compliance log is a clean, professional table: date, time in, time out, staff initials, zones completed, and task details. Expand any row to see exactly what was done. Designed for inspectors who need to make quick decisions.
Public URL for Instant Access
Each facility gets its own compliance log URL. Share it with inspectors, property managers, or corporate compliance teams. No login required — just scan a QR code or tap a link.
Completion Rate Tracking
Your log automatically calculates completion rates across zones and visits. At a glance, inspectors see that your facility is cleaned 5x/week with 96% zone completion — no manual calculation needed.
Services Included
All managed under one agreement, one FSM, and one monthly invoice.
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Frequently Asked Questions
What is a digital compliance log?
A digital compliance log is an automated, timestamped record of every cleaning session at your facility. Instead of paper sign-in sheets, each cleaning visit is recorded when staff scan NFC tags mounted in your facility. The log shows dates, times, zones cleaned, tasks completed, and staff initials — all generated automatically.
Can inspectors access our compliance log?
Yes. Each facility gets a unique URL that displays your compliance log in a clean, professional format. You can share this link with state inspectors, JCAHO surveyors, property managers, or corporate compliance teams. No login required — they see the same data you see.
How far back do the records go?
The public compliance log shows the last 30 days of activity by default. Full historical records are maintained in your XIRI dashboard for as long as your service is active.
What information does the compliance log show?
Each entry shows: date, clock-in time, clock-out time, session duration, staff initials (full names are hidden for privacy), completion status, and a per-zone breakdown with individual task checklists. Inspectors can expand any row to see zone-level details.
Is this HIPAA compliant?
Yes. The public compliance log shows only staff initials, not full names. No patient data, health information, or facility-specific sensitive information is exposed. The log is purely a record of cleaning activity.
💰 What Should Your Facility Management Cost?
Use our free janitorial cleaning cost calculator to see commercial cleaning rates for your facility type, size, and state.
Try the Cost Calculator →Ready to Simplify Your Facility?
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